Ok now we can talk without messing everyone up! You need to call Luke May the association President and ask him if you can represent Idaho as the state director. I do not know if he will OK your expenses for WC as it is so close. I would like to see him do it as we need people like you to see how we work!
You need to be sure and look at the constitution and bylaws and be familiar with how we are allowed to work. As a board member, we have to answer to the delegates and that they are the people we serve. We (the bod) are alowed a certian amount of meal expenses per every day we are on the road. The association does pay your gas expenses and your motel expenses, just keep them reasonable! Most of the time you can not claim all your meal expenses, but you would have to eat anyway, right?
As far as your club being reimbursed for their trail expenses, talk to Jeff Williams , west. Not the Jeff from Spokane, this guy is the coordinator for the Tahuya State Forrest for the PNW4WDA. I believe he is listed on the web site under the Tahyua heading. He can tell you what needs to be done for approval for a "grant". They had a drawing of the proposed project, a discription of what needed to be done a discription of the machinery that needed to be used to complete the project, and all the proposed expenses. We then gave him the OK for the project and they went out and did it. Then he submited an invoice to us that showed all the expenses itemized and totaled, as it turned out they did the job under budget and ahead of time so their total expenses were actually less the what they asked for. It was a very rewarding experience! Your club needs , no has, to come to Yakima to tell their story and see if we can offer the same as what we did for the Quadrapaws! This is a lot better way to work than ragging about how we dont do this or dont do that now isint it!